Exhibitors’ package

The perfect setting for direct contact with potential customers

ISWA 2019 will have an Expo Zone where companies, institutions and organizations will have their own space to present their products and services to more than 1,200 potential customers, with a high impact due to the high flow of attendees who will participate. Refreshments and technical poster stations will be positioned within the hall to encourage delegates to circulate throughout the exhibit stands.

The package has a different price depending on the location of the booth:

PREMIUM LOCATION

Reserved to sponsorship packages

SEMI-PREMIUM LOCATION

5.000€ + taxes

REGULAR LOCATION

3.000€ + taxes

The exhibitors`package includes the following:

  • 50 word exhibitor write-up in the Final Programme Book on USB drive
  • Exhibitor Service Manual
  • Company logo to appear within the exhibition section on the ISWA World Congress 2019 website
  • Two Exhibitor badges per 6sqm stand space. A fixed number of exhibitors per stand is imposed
  • Access to Congress sessions, coffee breaks, lunches and farewell cocktail
  • Cleaning of public areas and gangways
  • Access to electricity at your exhibition space

 

 

Provisional approach to the exhibition surface, subject to changes

Floorplan ISWA 2019

GENERAL CONDITIONS

The Terms & Conditions are subject to change without prior notice. The following Terms and Conditions apply to ALL Exhibition Packages:

Reservation of space

The Organization shall contract at the beginning of June 2019 with the different exhibitors in order to choose the booth on the definitive Expo Zone map. The order in order to contact the exhibitors will be given by the category and the date of payment. The companies which contract their exhibition space after the definitive map has been published will choose based on the availability.

In any event, the organisation reserves the right to change the designated space for technical reasons, distribution system or security. In such a situation, the contracting date criteria will be used for the new allocation of booths.

The booths

Made by modular walls of white melamine, they have a measure of 3x2m (6m2) including the following elements:

  • Information counter + 2 high stools
  • Carpeted floor
  • One waste basket
  • Bulbs based lighting at 50w/m2
  • Single phase plug
  • Label of standard typography in the front of the booth

Renting raw exhibition space

Exhibitors renting raw exhibition space will be entitled to the same benefits as those renting the Standard Booths except for the equipment detailed above.

A minimum of 6sqm must be purchased when renting raw exhibition space at ISWA World Congress 2019. Height restrictions for custom design stands will apply. Custom design is subject to approval by the Organisers and venue owner.

Booking Confirmation & Delivery of Benefits

  • All prices listed in this page are in € (euros) and do not include taxes (21%)
  • Applications are not considered until receipt of Sponsorship Booking Form by ISWA 2019 Organization.
  • Acceptance of Sponsorship Booking Form will be subject to Organising Committee’s final approval. The Organising Committee reserves the right to decline any application.
  • The Technical Secretariat will send an invoice to the contact person including the amount of the 50% non-refundable deposit to be paid by bank transfer no later than 31 January 2019. Sponsorship Booking Forms received after 1 February 2019 must be accompanied with full payment.
  • The Organising Committee and the Organisers will take the upmost care to fulfil all listed benefits.
  • The sponsor is responsible for any displays and banners supplied and erected at the Congress and must coordinate with the Congress Organisers prior to the event.
  • Inclusion in the Congress printing material may be forfeited if sponsorship is not paid and has not been received prior to printing deadlines.
  • Sponsors are responsible for the security of their own equipment and materials whilst at the Congress.
  • The use of the stand is limited to its titleholder and the space which has been contracted, without being able to assign its use to third parties or use the common spaces for informative or promotional activities.

Cancellation Policy

  • If the Sponsorship cannot be resold, the company will be liable to pay 50% of the total sponsorship fee. This is subject to the cancellation request being received in writing prior to 1 February 2019.
  • Any cancellations received afterwards forfeits 100% of their deposit.

Final regulations

In the event of special circumstances or force majeure, the organisation reserves the right to shorten, extend or delay the Congress without this entitling the exhibitors to any compensation.

If for any reason of force majeure the Congress cannot be held, the exhibitors will only be entitled to the refund of the amounts paid, without being entitled to any type of compensation.

DO YOU HAVE ANY DOUBTS? CONTACT OUR COMMERCIAL DEPARTMENT

If you are interested in any other way of sponsorship or if you have any doubt, please get in touch with us: sales@iswa2019.org

GET IN TOUCH WITH THE
TECHNICAL SECRETARIAT

E-mail: secretariat@iswa2019.org
Telephone: +(00)34 94 662 01 78

Las Mercedes, 8-1ºA
Getxo – 48930
Bizkaia (Spain)