General terms and conditions

  1. PURPOSE OF NOTICE

ATEGRUS, who is the Organiser of International Solid Waste Management (ISWA) World Congress 2019 and SERGOFI are required to comply with the GDPR which regulates the processing of personal data in commercial transactions.  For the purpose of the above laws, the terms “personal data” and “processing” shall have the meaning as prescribed in the GDPR.

The ISWA World Congress 2019  will be managed by SERGOFI as the Professional Conference Organiser appointed by the Organiser and their scope of services includes, among others, administrative work, speakers, abstracts and participants management, financial management, sponsorship and exhibitors management including promotion and marketing.

 

  1. WHO IS THE DATA COLLECTOR

For the purpose of the above laws, the terms “we”; “us” or “our” refers to SERGOFI as the data controller, collector and processor whose address is presented below:

SERGOFI
Las Mercedes, 8-1ºA. Getxo – 48930 (Bizkaia – Spain)
Tel: +34 94 662 01 78
Email: secretariat@iswa2019.org

 

  1. PERSONAL DATA WE COLLECT

The personal data collected by SERGOFI is the information you provide directly to us which may include, but not limited to:

  • Your name;
  • Nationality;
  • Gender;
  • Passport number;
  • Position;
  • Address;
  • Telephone;
  • Your Email address;
  • Dietary requirements;
  • Images and videos of you when you attend ISWA World Congress 2019  and
  • Data we derive through your interaction with us.

 

  1. PURPOSE OF PROCESSING PERSONAL DATA

We’ll only use your personal information for our legitimate business purposes as set out in this privacy notice.  The personal data collected and processed by SERGOFI amongst others, are for the following purpose:

Registration and administrative work related to ISWA 2019 World Congress :

  • Programmes;
  • Seminars;
  • Workshops;
  • Abstracts;
  • Tax invoices;
  • Official receipts;
  • Promotions;
  • Updates;
  • Electronic Newsletters, flyers or notices;
  • Certificates of attendance;
  • Welcome Reception;
  • Gala Dinner;
  • Farewell Dinner;
  • Invitation letters for visa applications;
  • Attendees’ list;
  • To manage our relationship with you or comply with our contractual obligations.

To communicate with and from you by e-mail on:

  • All the above matters related to ISWA 2019 World Congress;
  • Enquiries by or about you;
  • Complaints by or about you;
  • All administrative and legitimate matters related to ISWA 2019 World Congress.

 

  1. DISCLOSURE OF PERSONAL DATA

The personal data held by us shall be kept confidential and in a secure and protected.  However, we may disclose your personal data to:

  • International Solid Waste Association ;
  • ATEGRUS;
  • Parties authorised by you;
  • Regulatory and governmental agencies as permitted or required by law, or to meet obligations to regulatory authorities.

Electronic badges and lead scanning

We use badge scanning technology at ISWA 2019 World Congress for security and access reasons and to help improve your experience and network effectively with our delegates and exhibitors.

Everyone attending ISWA 2019 World Congress requires an official, printed badge.  The information displayed will be provided by you during registration – either online or on site.

 

  1. PROTECTION OF YOUR PERSONAL DATA

The security of your personal data is ensured by the Secretariat and Organiser of ISWA 2019 World Congress  and we shall take all physical, technical and organisational measures needed to ensure the security and confidentiality of your personal data.

If we disclose any of your personal data to any entities in paragraph 5, we will require them to appropriately safeguard the personal data provided to them.

Please note that while we will endeavour to take all reasonable measure to protect your Personal Data, you should similarly take all necessary precautions, such as implementing strong passwords, limiting access to your computer and avoiding misplacing any documents or access pass words.

BREACH OF DATA SECURITY
SERGOFI will notify you and data protection authorities within 72 hours of discovering a security breach.

 

  1. RETENTION OF YOUR PERSONAL DATA

We intend to keep your personal data from the date of collection for as long as it is necessary for the fulfillment of the legitimate purposes as set out under paragraph 3 and 4 above or for the compliance with the law or any legal obligation.

We shall stop processing or store your data when you write to us using the contact details listed below to withdraw your consent or within one (1) year from conclusion of ISWA 2019 World Congress .

We may need to keep certain information for reasonable business or legal purposes (e.g. accounts information, unsubscribe records, information needed to prevent identity theft, legal disputes and misconduct) even if deletion has been requested.

 

  1. YOUR PERSONAL DATA PROTECTION RIGHTS

Under the GDPR, you have the right to access your personal data to ensure that the personal data we hold about you is accurate, complete, not misleading and up-to-date.  If you wish to exercise such rights and request access to your personal data, please contact us:

SERGOFI
Las Mercedes, 8-1ºA. Getxo – 48930 (Bizkaia – Spain)
Tel: +34 94 662 01 78
Email : secretariat@iswa2019.org

 

  1. LIABILITY WAVIER

I agree and acknowledge that I have read the Privacy Notice.  I am undertaking participation in ISWA 2019 World Congress and activities at my own free and intentional act.  I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in ISWA 2019 World Congress and I do hereby assume responsibility for my own wellbeing and safety.

I further agree and consent that photographs and video materials taken at ISWA 2019 World Congress may be used to promote future events in electronic mail marketing, newsletters, educational materials, social media, press releases and broadcast through the internet.  It will not be feasible to obtain express permission in relation to your inclusion in these materials.  By participating in ISWA 2019 World Congress you grant the Organiser the right to use your name, photograph and biography for such purposes. All photographs and video material become the property of the Organiser and may be displayed, distributed or used by the Organiser for any purpose.

GET IN TOUCH WITH THE
TECHNICAL SECRETARIAT

E-mail: secretariat@iswa2019.org
Telephone: +(00)34 94 662 01 78

Las Mercedes, 8-1ºA
Getxo – 48930
Bizkaia (Spain)